The end of the financial year is peak busy time for Australian businesses. Between BAS, super, stocktakes, tax prep and last-minute promotions, there is a lot to juggle. These 25 ChatGPT prompts are written specifically for Aussie businesses and structured so you can copy, paste and customise them quickly. They cover tax prep checklists, cashflow modelling, EOFY marketing, staff communications and more. Use them to save time, reduce errors and get better results from your AI assistant. Remember: for tax, accounting or legal decisions consult a qualified professional.
1. EOFY Tax Prep Checklist for Small Business
Use this to generate a tailored checklist of documents and tasks to prepare for EOFY, including BAS, PAYG, super and records to share with your accountant.
Prompt
Act as a practical Australian small business accountant. Create a comprehensive EOFY tax preparation checklist for a small service-based business (turnover under $2 million) in Australia. Include items for BAS lodgement, PAYG withholding summaries, super guarantee payments, contractor vs employee records, depreciation schedules, bank reconciliations, invoices, receipts, and digital recordkeeping tips. Flag deadlines, common traps, and a short note advising to get personalised tax advice from a qualified accountant.
2. BAS & Cashflow Reconciliation Prompt
Ask ChatGPT to reconcile a simple BAS summary from transactions and point out likely GST adjustments.
Prompt
You are an experienced bookkeeper helping an Australian small business. Here are my quarterly figures: total sales incl. GST $88,000, total purchases incl. GST $33,000, export sales $0, GST-free sales $0. Generate a draft BAS summary showing GST collected, GST credits, net GST to pay or refund, and simple reconciliation notes to check before lodging. Mention typical red flags bookkeepers should check.
3. EOFY Cashflow Forecast 12 Months
Generate a month-by-month cashflow projection for the next 12 months based on assumptions the business can customise.
Prompt
Act as a CFO for an Australian small retail business. Produce a 12-month cashflow forecast template that I can copy into Excel or Google Sheets. Ask clarifying questions about opening cash, monthly sales, COGS percentage, payroll, rent, loan repayments, GST, and tax payments. Provide formulas and a short scenario section for a best case and worst case with % changes in sales.
4. EOFY Stocktake & Inventory Clearance Plan
Plan a stocktake, identify slow-moving stock and suggest clearance tactics suited to the Australian market and legal consumer protections.
Prompt
You are a retail operations consultant. Create a step-by-step EOFY stocktake and inventory clearance plan for a small Australian retail store. Include how to run a physical stocktake, how to identify slow-moving lines, recommended clearance channels (in-store, online, marketplaces), pricing strategies, ATO-friendly recordkeeping for write-downs, and consumer law considerations for sales and returns in Australia.
5. EOFY Superannuation Compliance Checklist
Ensure you meet superannuation obligations and prepare for any end-of-year catch-ups or audit items.
Prompt
Act as a payroll expert focused on Australian superannuation. Create an EOFY superannuation compliance checklist for employers: confirm SG calculations, eligible employees, quarterly vs monthly payment tips, catch-ups for missed SG, recordkeeping, and flagged items for an external payroll audit. Add a short template email to send employees explaining super contributions made for the year.
6. EOFY Client Reminder Email Templates
Draft friendly, professional emails to prompt clients about outstanding invoices or to confirm year-end services and renewals.
Prompt
You are a communications specialist writing for an Australian B2B professional services firm. Produce three EOFY client email templates: 1) polite invoice reminder for outstanding payments, 2) confirmation of year-end service wrap-up and deliverables, 3) renewal or retainer pitch for the next financial year. Keep tone professional, warm and clear. Include subject lines.
7. EOFY Promotion & Clearance Campaign Copy
Create on-brand marketing copy for an EOFY sale across email, social and the website to clear inventory and hit revenue targets.
Prompt
Act as a marketing copywriter for a small Aussie e-commerce retailer. Create: 1) a short hero headline and subhead for an EOFY clearance landing page, 2) three email subject lines and a 150 word sale email, 3) three social media captions sized for Facebook and X. Keep tone friendly and local, and include urgency messaging without being misleading. Mention consumer rights and returns policy note to include on the landing page.
8. EOFY Payroll Review & STP Check
Help prepare payroll data for finalisation, including Single Touch Payroll (STP) checks and typical corrections.
Prompt
You are a payroll compliance officer for an Australian business. Provide a checklist for an EOFY payroll review including STP data consistency checks, year-to-date wage reconciliation, annual leave and long service leave balances, termination payments, TFN reporting, and common payroll mistakes to fix before EOFY reports. Include a short troubleshooting guide for STP inconsistencies.
9. EOFY Depreciation & Asset Schedule
Generate an asset register and depreciation schedule template suitable for discussion with an accountant.
Prompt
Act as a small business accountant. Create a simple asset register template and depreciation schedule for EOFY reporting, including asset description, purchase date, cost, depreciation method options (diminishing value vs prime cost), accumulated depreciation and book value. Add a short explanation of which method suits which asset types in Australia and a note to confirm choices with a tax advisor.
10. EOFY Tax Questions to Ask Your Accountant
Get a tailored list of questions to bring to your accountant meeting so you don’t miss tax-saving opportunities or compliance risks.
Prompt
Act as a tax practice manager preparing a client for an EOFY meeting. Generate a personalised list of questions a small business should ask their accountant, covering income recognition, deductible expenses, fringe benefits tax, capital gains, instant asset write-off history, rental property issues, and documentation to bring. Include a short checklist for documents to upload before the meeting.
11. EOFY Pricing Review & Margin Recovery Plan
Assess pricing and margins and suggest practical changes to protect profitability into the next year.
Prompt
You are a pricing strategist for Australian SMEs. Provide an EOFY pricing review template that helps identify products or services with shrinking margins. Include how to calculate true gross margins, suggestions to recover margin (price changes, bundling, cost negotiations), and a short communications script for informing customers about modest price increases.
12. EOFY Sales Tax (GST) Error Finder
Ask the model to scan transactions or descriptions and flag likely GST classification errors.
Prompt
As a GST specialist, review this list of transaction descriptions and advise which entries may have GST classification issues: [paste transaction descriptions]. For each flagged item, explain why it might be wrong and suggest the correct GST treatment or follow-up question to ask the supplier or accountant. Add a short list of common GST mistakes small businesses make.
13. EOFY Supplier Negotiation Script
Prepare scripts and tactics to negotiate better terms with suppliers ahead of the new financial year.
Prompt
You are a procurement manager. Draft a negotiation script and email template to ask key Australian suppliers for better pricing or extended payment terms ahead of EOFY. Include tactics for volume discounts, early payment discounts, and how to present your business case. Add a short checklist of concessions you might offer in return.
14. EOFY Employee Performance Review Template
Create a structured review to close the year, set objectives and plan training, which helps with budgeting for next year.
Prompt
Act as an HR consultant for small businesses. Provide an EOFY employee performance review template, including prompts for achievements, goals met, development needs, training plan for next year, and an objective-setting section. Include a short script for delivering feedback in a one-on-one meeting and tips for fair documentation.
15. EOFY Scenario Planning for Tax Changes
Build short scenario analyses showing impacts of potential tax or policy changes on profit and cashflow.
Prompt
You are a business strategist. Create three short EOFY scenario analyses (base, optimistic, conservative) showing how potential tax rate changes, GST adjustments, or superannuation changes might affect net profit and cashflow for a hypothetical Australian SME. Include simple assumptions and steps to adapt the business plan under each scenario.
16. EOFY Email Sequence to Win Repeat Business
Design a 3-email post-EOFY sequence to re-engage customers who bought during your clearance or promotion.
Prompt
You are a retention marketer. Draft a three-email sequence to send to customers who purchased during an EOFY sale. Email 1: thank you and ask for feedback. Email 2: personalised product suggestions based on purchase. Email 3: loyalty offer or discount for repeat purchase. Include subject lines and short CTAs. Keep language casual and Australian friendly.
17. EOFY Financial KPIs Dashboard
Ask for a list of KPIs to monitor in a dashboard for end-of-year performance reviews and planning.
Prompt
Act as a financial controller. Recommend a concise EOFY KPI dashboard for a small Australian business. Include definitions, formulas and why each matters: gross margin, net profit margin, cash runway months, debtor days, inventory turnover, overhead ratio, and EBITDA. Suggest visualisations for a monthly board report.
18. EOFY Recordkeeping & Document Retention Guide
Get a straightforward guide on what records to keep, how long, and in what format for ATO compliance.
Prompt
You are a compliance officer. Produce an EOFY recordkeeping and document retention guide tailored to Australian small businesses. List the key documents to retain (tax returns, BAS, payroll, super records, receipts), recommended retention periods, digital vs paper best practices, and quick tips for organising files for an accountant or ATO audit.
19. EOFY SMS Payment Reminder Template
Short, polite SMS copy to nudge customers about outstanding invoices or upcoming due dates.
Prompt
You are a customer service writer. Create three concise SMS templates to remind Australian customers of overdue invoices or upcoming payments. Keep messages professional, friendly and comply with Australian spam rules. Include a clear payment link placeholder and an option for customers to reply for help.
20. EOFY Charity & Donation Strategy
Plan year-end giving that aligns with brand values and offers potential tax benefits.
Prompt
You are an advisor on corporate giving. Outline an EOFY charity and donation strategy for an Australian SME that wants to support local causes. Include options for one-off donations, volunteering, matched giving, and workplace giving. Briefly explain documentation needed for tax records and public messaging tips.
21. EOFY ATO Audit Preparation Checklist
Get organised in case you need to provide records for an ATO review or audit.
Prompt
Act as an audit preparedness consultant. Create a clear EOFY ATO audit preparation checklist for small Australian businesses. Include what documents to gather, how to present electronic records, common triggers for reviews, and how to communicate with the ATO. Add recommended timeframes to complete the checklist.
22. EOFY Excel Formula & Pivot Table Builder
Ask ChatGPT to produce Excel formulas and pivot table instructions for your EOFY datasets.
Prompt
You are an Excel expert. I have a transactions sheet with columns Date, Account, Description, Amount, GST. Provide step-by-step instructions and formulas to: 1) sum sales and purchases by month, 2) calculate GST collected and paid, 3) create a pivot table that shows monthly sales by product category. Include sample formulas for Excel and Google Sheets.
23. EOFY Marketing Calendar & Budget Reallocation
Reallocate budget and plan marketing activity for the next financial year after EOFY lessons.
Prompt
You are a small business marketing planner. Help create an EOFY marketing calendar and budget reallocation plan for the next financial year. Include seasonal peaks for Australian buying patterns, recommended channels, budget percentages, and a short process to measure ROI and reassign budget based on performance.
24. EOFY Client Retention Winback Sequence
Design a sequence to win back lapsed customers and measure success.
Prompt
Act as a CRM strategist. Draft a 5-step winback sequence for lapsed Australian customers, including email subject lines, timing, offers, SMS follow-ups and a method to track reactivation. Suggest A/B tests to optimise messaging and a reporting metric to decide success at 60 and 90 days.
25. EOFY Meeting Agenda for Board or Partners
Create a focused agenda to run an EOFY wrap meeting that covers compliance, performance and next-year priorities.
Prompt
You are an experienced Chair preparing an EOFY board meeting agenda for an Australian SME. Produce a concise agenda covering compliance items (BAS, tax, super), financial review (KPIs, cashflow, budgets), operations (stocktake, suppliers), people (reviews and payroll), and strategic priorities for the next year. Include suggested timings and pre-meeting materials to circulate.
Practical EOFY Tips for Australian Businesses
- Start early. Even a few weeks of preparation reduces last-minute mistakes and stress.
- Keep records digital. Scanned receipts and cloud bookkeeping speed up accountant reviews.
- Lock down payroll and super records before EOFY to avoid corrections and penalties.
- Run a quick stocktake for slow-moving items to decide on markdowns before EOFY.
- Use clear communications with customers and suppliers so everyone knows payment expectations.
- Always include a note to seek personalised advice from an accountant or qualified advisor for tax decisions.
FAQs
Q: Can ChatGPT replace my accountant for EOFY tax work?
ChatGPT can help you prepare documents, draft questions and run scenarios. It cannot provide personalised tax advice or replace a qualified accountant. Use it to get organised, then get a licensed tax professional to finalise filings.
Q: Are these prompts safe to use with my business data?
Prompts are safe, but be cautious when pasting sensitive data into online AI tools. Follow your organisation’s data handling policies and avoid sharing private identifiers or bank details. Consider running prompts locally or with tools that meet your security needs.
Q: Will using these prompts save me time?
Yes. They are written to reduce drafting time and provide structured outputs you can copy into documents, emails or spreadsheets. The time saved depends on how much you customise the generated content.
Q: Do I need to mention Australian tax terms in prompts?
Including Australian terms like BAS, ATO, GST, PAYG and super helps the model produce locally relevant advice. Always verify compliance details with an Australian tax professional.
Q: How should I customise these prompts for my industry?
Add short descriptors such as industry (retail, hospitality, professional services), turnover range, whether you use contractors, and any specific software (Xero, MYOB) so the outputs are tailored to your circumstances.
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Final thoughts
EOFY can feel frantic but structured preparation makes a big difference. These prompts are designed to make the most common EOFY tasks faster and clearer for Australian businesses. Copy them, adapt them to your context and use them to get organised before you meet your accountant or lodge final statements. If anything here touches on tax treatment, depreciation, or legal compliance, get personalised advice from a qualified professional.
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